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Theguidebookisarrangedintothreesections.Thefirstsectionintroducesdisasterplanning, : explainswhyitisanimportantconsiderationforallUnitedMethodistchurches,andhighlightswhat Z placesofworshipcandotoreducetheirvulnerabilitytodisasters.Thesecondsectionprovidesa " templateforadisasterplan.Thissectionprovidesarationaleforcompletingeachpartofthedisaster  planandincludesformstoassistinthisprocess.Thethirdsectionoftheguidebookincludes Z importantcontactinformationorganizedononepagetofacilitateeasypostingnearatelephone. z"  ThisguidebookandtheaccompanyingPowerPointbasedorientationcoursewillhelpmembersof   UnitedMethodistchurcheschargedwithemergencypreparednessdutiesto: z  Єoutlinewhatactionsmaybetakentominimizethedisruptiveeffectsofadisasterontheiroperation b   Єunderstandthedifferingrolesandresponsibilitiesofgovernmentandbusinessownersinprivate    sectordisasterrecovery    Єfinishthecoursewithacompletedchurchdisasterplan E   Manyguidebooksandcoursesareavailableondisasterplanning.InFlorida,manycounty -" emergencymanagementofficeshavepreparedandprovidetrainingoncontingencyplanning # materials.TheAmericanRedCrosshaspublishedtheEmergencyManagementGuideforBusiness  e$ andIndustry(1993).Inaddition,agoodnumberofprivatecompaniesprovidefeeforservicebased !-% traininganddirectionforbusinessesondisasterplanning.Itistheobjectiveofthiscoursenotto M"& supplanttheseotherresources,butrathertoprovidearelativelyquickandeasymethodfor # ' developingausefuldisasterplan. #!(    Section1DisastersandPlanning  5&#+   Theimportanceofdisasterplanning (5&.  UnitedMethodistchurchesareinthe  businessofprovidingalightuntotheworldbothintimesof *'0 peaceaswellasintimesoftrouble.Whendisasterstrikes,UnitedMethodistchurchesareoftenthe *(1 firsttocometotheaidofdisastervictims.Also,longafterinsurancemoniesareexhaustedand +U)2 governmentsupportwanes,itisourUnitedMethodistchurchesthatcontinuetoprovidefor u,*3 individualswithneedsthathave,forwhateverreason,goneunmet.Butourplacesofworshipare =-*4 oftenasvulnerabletodisastersasanyotherstructure.Theneedfordisasterpreparednessfor .+5 UnitedMethodistchurchesistwofold;toprotectourphysicalassetsandtoensurethatourmission .u,6 cancontinueuninterrupted. /=-7  Asthenameimplies,adisasterplanisapremediatedstrategyforcontinuingoperationsintheevent   ofadisaster.Whileneveraguaranteethataninstitutionaffectedbydisasterwillgocompletely  unscathed,preparingadisasterplanwillhelpmembersofUnitedMethodistchurchesminimize X potentiallossesandanticipatetheactionstheywillneedtotakeintheeventofadisaster.Adisaster x  planisnotacontingencyplan.Itdoesnotattempttospelloutindetailwhomustdowhatintheevent @ ofaspecificcontingency!!suchasafire,amedicalemergency,orpowerfailure!!althoughitmay  bequitehelpfulforkeyinstitutionmemberstowritedownstepbystepproceduresfordealingwith x eachoftheseemergencies.Thedisasterplanfocusesonproceduresforminimizingpotentiallosses @ andensuringaspeedyrecoveryfromdisaster. `     Theroleofgovernmentinnonprofitsectordisasterrecovery      TheFederalEmergencyManagementAgency(FEMA),isthefederalagencychargedwithensuring  (  thatAmericacanrecoverfromdisasters.Eachstatehasanemergencymanagementofficethatis H  chargedwithasimilarresponsibility.InFlorida,eachcountyalsohasanemergencymanagement   officeresponsiblefordealingwithemergenciesintheirjurisdictions.Asthescaleandmagnitudeofa   disasterincreases,andthecapabilitiesofonelevelofgovernmenttomanagethedisasterare H  exceeded,thenexthigherlevelofgovernmentwillprovideassistance.Mostmajordisastersinclude h theinvolvementofFEMA,theStateofFlorida,andthecountyemergencymanagementoffice. 0  Mostfederalandstateprogramsfocusonrestoringcommunityinfrastructureandensuringthat h housingneedsaremet.TheSmallBusinessAdministration(SBA)mayofferloanstononprofit 0 entitiesdamagedbyadisastertomakenecessaryrepairs.Otherfederalandstateprogramsmaybe P availableafteradisaster,includingEconomicDevelopmentAdministrationresources,butthese  fundsaretypicallynotavailabletoUnitedMethodistchurches.Whilelocal,state,andfederal  disasterrecoveryemployeeswillworkwithnonprofitorganizationsafteradisaster,onthewhole, P mostpostdisasterrecoveryresourcesarenotdesignedtohelpfaithbasedorganizationsgetbackin p service. 8  Eventhoughthenonprofitportionofyourinstitutionthatprovidesservicesofagovernmentalnature p maybenefitgreatlyfromgovernmentsponsoreddisasterrecoveryprograms,suchastheSBA 8 disasterloanprogramortheFEMAPublicAssistanceprogram,UnitedMethodistchurchesare X  mostlyontheirownwhenitcomestosurvivingadisaster.ThisiswhyitiscriticalforallUnited  ! Methodistchurchestotakestepstoreducetheirvulnerabilityandunderstandthestepsthatmustbe " takenintheaftermathofadisaster!!beforeadisasterstrikes. X# __________  EmergencyManagement  [ &   Emergencymanagementisquitesimplythebusinessofminimizingthesocialandeconomicimpacts "[ ) ofnaturalandtechnologicalhazards.Emergencymanagementhasfourbasicphases,describedbelow: {##!*  MitigationReducingthepotentialforlossoflifeandproperty  %",  PreparednessUnderstandingtheeffectsofdisasters,theactionsthatmustbetakentorespond &C$. toandrecoverfromtheseevents,aswellaswhatcanbedonetomitigatefuturelosses c' %/  ResponseHandlinganemergencyasitisimpendingandoccurring (&1  RecoveryRestoringallaspectsofacommunitydamagedbyadisaster *+(3  Afaithbasedinstitutionshouldconsiderwhatactionstheyplantotakeduringeachphaseof ,)5 emergencymanagement.Thedisasterplanningguidanceprovidedhereinisorganizedinfour ,*6 sectionstoaddresseachphaseofemergencymanagement.Whencompleted,thisplanwill -K+7 establishanoperationalframeworkformanagingallhazardslikelytoaffectaplaceofworship. k.,8 Whilenotexhaustive,thefollowinglistoutlinesthetypeofemergenciesUnitedMethodistchurches /.-9 mayface: X  AccidentsFire,explosions,powerloss,waterleaksorplumbingfailure,hazardousmaterials  incidents,andmedicalemergencies X  WeatherSeverestorms,lightning,tornadoes,hurricanes,floods,freezes,wildfires @  CivilDisturbancesCriminalincidents,rioting,vandalism x  TerrorismBombthreats,computerviruses,sabotage `      Thedisasterresistantandresilientinstitution   `   Disasterrecoveryisnotcompleteunlesseconomicrecoveryiscomplete.Historyhasdemonstrated H  thatitisfareasiertorebuildroads,publicfacilities,andhouses,thanitistorestoreeconomicvitality   toacommunityaffectedbyadisaster.AccordingtoU.S.DepartmentofLaborStatistics,over40%of   allcompaniesthatexperienceadisasterneverreopenandover25%oftheremainingcompanies H  closewithintwoyears.Partandparcelofeconomicrecoveryisthespiritualrecoveryofacommunity. h UnitedMethodistchurchesmustberesilientenoughtobethereforthecommunityaftera 0 disasterstrikes. K   Whilethedisasterplanisorganizedaroundthefourphasesofemergencymanagement!! K mitigation,preparedness,response,andrecovery!!therationalebehindpreparingaplanisbasic. k UnitedMethodistchurchesinvesttimeandresourcesintopreparingandimplementingaplanto 3 maintaintheirmission.TomeettheneedsofthecommunityUnitedMethodistchurchesmustensure  thattheoperationsortheirorganizationaredisasterresistant!!abletowithstandtheeffectsofthe k whateverhazardmaystrike,aswellasdisasterresilient!!abletoreboundfromadisastertobetter 3 meettheneedsofdisastervictims. S  Thedisasterplanshouldincludeallactionsrelatedtoprotectingtheorganization.Exercisesshould  beconductedregularlytoensurethattheplanfunctionswell.Underlyingtheneedtodevelopthe S  disasterplanistheimperativethatUnitedMethodistchurchesprotecttheirfacilitiesandoperations, s! theiremployees,andtheirmembers.Considerationoftheseissuesisprovidedbelow: ;"  Facilityandoperationprotection!!Protectionofplacesofworshipandassociatedbuildingsis % essential.UnitedMethodistchurchesmaycalculatethecostversusthebenefitofinstallingstorm  V& shutters,ormakingotherstructuralimprovementstofacilities.Someinsuranceprovidersgivecredit v!' forstructuralimprovementsthatreducerisk.Membersshouldcheckwiththeirinsuranceprovider >"( beforeadisasterstrikes.IfaUnitedMethodistchurchisleftwithoutabuildingafterastorm,theywill # ) beunabletomeettheneedsoftheirmembersandthecommunity.Itisalsocriticaltomaintain #v!* adequateinsurancecoverage.WhileloansmaybeavailablefromtheSmallBusinessAdministration $>"+ tohelpcoverdisasterrelatedrepairs,theymaynotbeenoughtocoveralllosses.Adequate ^%#, insurancecoverage,forwindandflood,willprovideassurancethatfundsnecessaryforrebuilding &&#- willbeavailable.Finally,largeUnitedMethodistchurchesshouldconsiderwhethertheirsuppliers &$. havedisasterplans.Ifamajorsupplierisaffectedbyadisaster,itmayadverselyaffectthe '^%/ organizationifalternatearrangementshavenotbeenconsidered.Likewise,ifaUnitedMethodist ~(&&0 churchisforcedtointerruptoperationsduetoadisaster,provisionsshouldbeinplacetoensurethat F)&1 suppliersareabletostoporpostponeshipments. *'2  Protectingemployees!!AfacilitymaybeassecureasFortKnox,butifemployeeshomesare +F)4 damagedordestroyed,theUnitedMethodistchurchasanemployercannotcountonhisorher f,*5 employeestoreturntoworkquickly.Thereareawiderangeofactivitiesthatanorganizationcan .-*6 taketoprotectemployees!!fromcostneutraleducationprograms,toinvestinginemployee -+7 disasterlossreductionbenefits.Atlittleornoextracosttoanorganization,articlesonhurricane .f,8 preparedness,theneedforshuttersorotherstructuralretrofitting,ortheimportanceofpurchasing /.-9 floodinsurancemaybeincludedinanewsletterorinasocialarea. X  Protectingmembers!!Justasitiscriticaltoprotectemployees,itisimportantforUnitedMethodist  churchestoconsiderwhatstatetheirmemberswillbeinafteradisaster.Whiletheprotectionofthe X generalpublicistheroleofgovernment,UnitedMethodistchurchescanhelpprotecttheirvital x  interestsbymaintainingcloselinkswithstateandlocalemergencymanagementoffices,marketing @ disasterlossreduction,andpromotingpublicawareness.Maintainingacloseworkingrelationship  withstateandlocalemergencymanagementofficeswillhelpensurethatemployeeswillbeableto x returntoworkassoonaspossible.DisasterneedsspecifictoaUnitedMethodistchurchmaybe @ directlyrequestedifyourgroupplaysasupportingroleinacountyemergencyoperationscenter `   duringadisaster.Inaddition,themarketingofdisasterlossreductionprogramsispossibleformany (   UnitedMethodistchurches.Manyhomerepairstoresprovidealargedisplayofproductsthat    homeownersandinstitutionscanusetoprotecttheirhomesandfacilitiesfromstorms.Largeretailer  `  oftendisplayshurricanepreparationproductsinadvanceofhurricaneseason.Promotingpublic  (  awarenessbyprovidingStateofFlorida,AmericanRedCrossorotherpublicationsfreeofchargeto H  memberswillhelptoraiseawarenessoftheneedtotakepersonalresponsibilityfordisasterloss   reduction. +     THEPLANTEMPLATE      NameofInstitution:________________________________________________________________   DisasterPlan )  Dateoflastreview:_______________ d   Reviewerssignature:_______________     Mitigation  L  Mitigationisanyactiontakentoreducethepotentialforlossoflifeandproperty.Themostimportant  measurethataUnitedMethodistchurchcantakeistohaveinsurancecoverage,includingflood L  insurance.Whilerecoveryprogramsmaybeavailablefromgovernmentagenciesafteradisaster, l! theyoftenaresupplementalorstopgapinnatureandaretypicallyprovidedintheformofloans. 4" Insurancepoliciesarethebestmeansofguaranteeingthatfundsneededforrepairsareavailablein # atimelymanner.Inaddition,businessinterruptioninsurancemaybeavailabletocoverpayrollor l$ otherexpensesshouldyourinstitutionremainoutofcommissionforaperiodoftime.United  4% Methodistchurchescanalsomitigatetheirfacilitiesbyinstallingimpactresistantglass,shutters,or T!& otherpermanentprotectivemeasures.Theinstallationofstructuralmitigationmeasureswillreduce "' riskandmayalsoaffordinsurancepremiumratereductions.UnitedMethodistchurchesmayalso " ( wishtoencourageemployeestotakesimilarmeasuresontheirresidencestoensurethatemployees #T!) willbeabletoreturntoworkassoonaspossibleafteradisaster. t$"*  Threeformsareincludedinthemitigationportionofthedisasterplantoensurethattheseissuesare &#, takenunderconsideration.Form1,(insurancecoverage),providesaspacetoassesscurrent &t$- insurancecoverageandtolocateallrelevantcontactinformationthatwillbeneededintheeventthat '<%. aclaimisfiled.Form2,(buildingsurvey),whileinnomeansexhaustive,outlinesthetypeofthingsto \(&/ lookforwhenevaluatingastructure.AUnitedMethodistchurchmayultimatelywishtohirea $)&0 contractororengineertoconductamorethoroughsurvey.Form3,(employeemitigationchecklist), )'1 providestheorganizationwithanarrayofbasicactivitiesemployeesandmembersshouldconsider *\(2 toprotecttheirfamiliesandtomaketheirhomesmoredisasterresistant. |+$)3   B/,7   Form1:Insurancecoverage     Familiarizeyourselfwithyourinsurancepolicybeforeadisaster.AllUnitedMethodistchurchesand X parsonagesareselfinsuredthroughtheconference,contacttheriskmanagementofficetoobtain x  insuranceinformation.Obtaininganswerstothefollowingquestionswillhelpyoutobebetter @ preparedafteradisasterevent.   InsuranceCompany:____________________ @  Agent:____________________ (    Contact#:____________________  `   PrimaryPolicy#:____________________ H   BusinessInterruptionPolicy#:____________________    FloodInsurancePolicy#:____________________ h  Doesthepolicycoverthecostrequiredtoupgradethebuildingtocodeifitisdamaged?_____   Maximumcostforupgrade:$___________________ 0  Whatperilsorcauseoflossdoestheprimarypolicycover?   ________________________________________________________________________________ P  ________________________________________________________________________________ 8  ________________________________________________________________________________ p   Whatexclusionsexistandwhatarethedeductibles?  !  ________________________________________________________________________________ X#  ________________________________________________________________________________ @%  ________________________________________________________________________________  x'  ________________________________________________________________________________ `" )   Whatdoesmypolicyrequiremetodointheeventofaloss? $`",  ________________________________________________________________________________ H&#.  ________________________________________________________________________________ '%0  ________________________________________________________________________________ h)'2  ________________________________________________________________________________ *(4     Form1:Insurancecoverage,parttwo  .+8  Whattypeofrecordsanddocumentationwilltheinsurancecompanywanttosee? /P-:  ________________________________________________________________________________    ________________________________________________________________________________ X  ________________________________________________________________________________ @ ________________________________________________________________________________ v   Insurancemaybeoneofthefewconsolationsabusinessownermayhaveafteradisaster.Hereare  v  sometipstomakedealingwithinsurancecompanieslessconfusing.  >   Contactyouragentassoonaspossible &   Tellyourinsurerifyouareinanemergencysituation ^   Policiesusuallypayfortemporaryrepairstoprotectyourbusinessandtheactualvalueand F  replacementvalueofdamagedproperty.Manypoliciesdontpayfordebrisremoval.However,ifa  treefallsonyourbusiness,yourinsurancemaypayforitsremoval ~  Flooddamagecausedbyrisingwateriscoveredunderfloodinsurance,whichisrequiredinsome f areasifyouhaveamortgage.Thefederalgovernmentunderwritesfloodinsurance,butmost . insuranceadjusterscanhandletheclaims.Askyouragentaboutfloodinsurance   Onlymakerepairsnecessarytopreventfurtherdamagetoyourbusiness.Donotmakepermanent . repairswithoutconsultingyouragent N  Aninsuranceadjusterwillmakeanappointmenttovisityourbusiness.Itmaytakedays,bepatient   Beforetheadjusterarrives,preparealistofdamagedanddestroyedproperty.Thelistshould n includeadescriptionoftheitem,dateofpurchaseorage,costattimeofpurchaseandestimated 6 replacementcost.Ifyouhavecanceledchecksorreceiptsforthoseitems,collectthemtoshowthe   Ѐadjuster !  Ifpossible,getadetailedestimateforrepairs.Takephotographsorvideosofyourbuildingandits Q# contentsbeforeadisasteroccurs.Followupwithvideosorphotographsofdamagedareas q$  Keepallreceiptsforallworkdoneonyourbusiness !&  Beawareofunsolicitedanduncertifiedrepairandrecoveryfirmswhoapproachyourightafteran "9 ( event #T!)  TheFloridaDepartmentofInsurancehasa <%"+ hotlinetohandlequestionsandcomplaints.Thenumberis(800)5287094.Businesshoursare &#, from8a.m.to5p.m.MondaythroughFriday &t$-  ____  Form2:Buildingsurvey  $)&0  Protectingyourfacilitycanbeverytimeconsumingandlaborintensive.Itisimportanttoaccomplish *\(2 asmuchaspossibleinadvance.Maintainingyourbuildingsintegrityshouldbeapriorityregardless |+$)3 ofitslocation.Aneffectivewaytoprotectabuildingagainstdisasterisassessitsbasicstructural D,)4 integritytoensurethatprotectivemeasureshavebeentaken.  -*5  Dateofconstructionofeachoccupiedbuilding:____________________ .D,7  d/ -8 Squarefootageofeachoccupiedbuilding:____________________ X  Apertureprotection""Protectivemeasuresmayincludeimpactresistantglass,stormshutter,3/4"  thickplywoodcuttofitbuildingopenings. X  [Completeforeachwindow] @  WindowlocationProtectivemeasureLocationofstoredshutter x  ____________________________________________________________ `    ____________________________________________________________     ____________________________________________________________  (   ____________________________________________________________    ____________________________________________________________ H   ____________________________________________________________ 0  ____________________________________________________________ h   [Completeforeachdoor,includinggarageandbaydoors] 3  DoorlocationProtectivemeasureLocationofstoredshutter k  ____________________________________________________________ S  ____________________________________________________________   ____________________________________________________________ s!  ____________________________________________________________ #  __   Form2:Buildingsurvey,parttwo  #!'  [Completeforeachvent] "[ )  VentlocationProtectivemeasureLocationofstoredshutter C$!+  ____________________________________________________________ %{#-  ____________________________________________________________ c' %/  ____________________________________________________________ (&1  ____________________________________________________________ *+(3   Dependingonthesizeofyourorganizationandbuilding(s),youmaywanttoconsiderestablishing ,*6 anadvanceagreementwithacontractortoinstallshuttersorboardupwindowsanddoorsinthe -K+7 eventofadisaster.Remember,contractorsmaybebusywithotherclientsduringadisaster. k.,8  3/,9  Roofprotection""    Inspecttherooftoensureitisproperlytiedtothebuildingframe X  Dateofinspection:__________ @  Inspector:__________ x  Findings:_________________________________________________________ `    _______________________________________________________     _________________________________________________________  (    Inspecttheroofcovering(shingles,tiles)toensureitisproperlysecuredtotheroof    Dateofinspection:__________ h  Inspector:__________   Findings:_________________________________________________________ 0  _________________________________________________________   _________________________________________________________ P    Form2:Buildingsurvey,partthree     Buildingsystemsprotection"" X   Identifyobjects(airconditioners,waterheaters,_signage_)locatedontherooforelsewherethatmay " bedamagedorcausecollateraldamageinadisaster.Securethroughstrappingoftiedownsas X# Ѐpracticable. s$  ObjectProtectivemeasure [ &  ________________________________________ !(  ________________________________________ {##!*  ________________________________________  %",  ________________________________________ &C$.   Identifyutilityequipment(electricalswitchesandoutlets,telephoneanddatalines,refrigeration (&1 equipmentandairconditioningcompressors).Considerationmaybegiventoelevatingtheseitems )c'2 abovebasefloodelevation. *+(3  EquipmentlocationElevationInneedofprotection ,)5  ____________________________________________________________ -K+7  ____________________________________________________________ 3/,9  ____________________________________________________________    ____________________________________________________________ X  ____________________________________________________________ @  ____________________________________________________________ x  ____________________________________________________________ `    ____________________________________________________________     ____________________________________________________________  (      Form3:IndividualMitigationChecklist  H   Membersofthecongregationandemployees(staffandclergy)maytakeactionstoensurethattheir 0 homesareprotectedfromtheeffectsofdisasters.Thefollowingchecklistmaybeduplicatedand  completedbyeachindividual.Itprovidesalistofactivitieseachindividualshouldconsidertomake h theirhomesmoredisasterresistant.Basiclistofconsiderations: 0   Placeofresidence""   _____Homeownersorrentersinsurance.Policy#:____________________ p  _____Floodinsurance.Policy#:____________________   _____Thehomeorapartmentislocatedinahurricaneevacuationzone 8  _____Thehomeorapartmentislocatedwithinthe100year_floodplain_  !  _____Thehomeorapartmenthasadequatestormprotection(stormshutters,3/4"plywood)for X# everywindowanddoor x $  _____Thehomehasbeeninspectedtodetermineifitisinneedofstructuralretrofitting  &  _____Developedaninventoryofhouseholditemsandotherpersonalproperty(includephotograph !@( orvideotapeofthehomeorapartmentandallpersonalproperty) `" )  Familyandpersonalprotection"" #!+  _____Receivedtrainingororientationondisasterpreparednessandhomemitigation %(#-  _____Developedahomedisasterpreparednessplan '$/  _____Preparedadisastersurvivalkit(includecannedfooditem,canopener,bottledwater, (H&1 flashlights,batterypoweredradio,freshbatteries,firstaidandsanitarysupplies) h)'2  _____Obtaineda_NOAA_ԀWeatherRadiotomonitorsevereweatherevents *(4  _____Identifiedaspaceforimmediateinplacesheltering(suchasabathroomorinteriorcloset) ,0*6  _____Consideredalternatehousingarrangementsintheeventofanevacuationordamagetohome .+8 orapartment. .,9 __ /P-:  Preparedness  X   Preparednessinvolvesunderstandingtheeffectsofdisasters,theactionsthatmustbetakento X respondtoandrecoverfromtheseevents,aswellaswhatcanbedonetomitigatefuturelosses. x  Preparingforadisasterincludeseducatingbothemployeesandmembersaboutactionstheycan @ taketolessentheirpersonallosses,aswellaswhatspecialactionsoremergencydutiestheywillbe  expectedtoassumeattheworkplace.Thesafeguardingofdata,recordsandequipmentwill x ultimatelysavetime,moneyandaggravationintheeventabusinesssuffersdamagefromadisaster. @ Regardlessofwhetherthedata,recordsorequipmentareirreplaceable,developingastrategyfor `   protectingandpreservingthesevitalaspectsofbusinessisessential.Inadditiontoprotectingthese (   criticalassets,aUnitedMethodistchurchshouldconsiderestablishingateamofmemberswhowill    assembleafteradisastertoassistinevaluatingbuildingdamageandinventoryloss.Thisrecovery  `  teammayrequireaspecialorientationortraining,butcanbeveryusefulinrestoringtheinstitutionto  (  fulloperation. H   Twoformsareincludedinthepreparednessportionofthedisasterplantoensurethattheseissues   aretakenunderconsideration.Form4,(buildingcontents),outlinesthetypeofassetsaninstitution H  maywishtoprotectandprovidesspacetoidentifyhowthiswillbeaccomplished.Form5,(recovery h teamroster),providestheUnitedMethodistchurchwithabasiccalldownlistofeachemployeeor 0 volunteermemberthatwillparticipateinspecialpostdisasterrecoveryduties.     Form4:BuildingContents  P  Basedontheemergencyordisaster,ifanevacuationorderisissued,leadersofaUnitedMethodist  churchmustdeterminewhichdata,recordsandequipmentmusttobeevacuatedfromthepremises P versusthoseassetsthatmaybeprotectedonsite.Obviously,anydataorrecordsthatareroutinely p backedupandstoredoffsitewillnotpresentaproblemduringadisasterevent.Someshortterm 8 dataandrecords,andmostequipmentwillremainonsiteduringadisasterevent.Consideration  mustbegiventohowwelltheselecteditemswillbeevacuatedorprotected,wherewillthe p evacuateditemsbetakenforsafekeeping,andwhowillberesponsibleforaccomplishingeachof 8 thesetasks. X   Dataandrecordsprotection"" "   Dataorrecord @% Numberofcopiesmade  & Locationofoffsitestorage  x' Comments(includewhoisresponsibleforrelocatingitems) !@(  Formulasandtradesecrets (# *   Mortgageandpropertyinformation %(#-   Financialstatementsandtaxinformation '%0   InsurancePolicies 0*'3 (includeagentsname,phone&address) *(4  PropertyInsurance ,0*6 FloodInsurance P-*7 Vehicles .+8 IncomeLoss .,9 BusinessInterruption /P-:  EmployeeDatabase    MemberDatabase X  SupplierDatabase @  Backupcomputerfiles x  ProductInventory `    Other:        Form4:BuildingContents,parttwo     Equipmentprotection"" H   Variousmethodsexistforprotectingequipment,includingrelocateitoutsideofthemainbuilding, 0 elevatingitabovefloodlevelinsideofbuilding,movingitawayfromwindowsanddoors,or  temporarilyprotectingitwithplasticsheetingandducttape h   Equipment  MethodofProtection  Comments(includewhoisresponsibleforprotectingitems) P  OfficeElectronics 8  Telephones p Computers 8 Printers X  Copiers  ! Faxmachines " __________________ X#  __________________ @%  __________________  x'   Furniture&Appliances (# * __________________ #!+  __________________ %(#-  __________________ '$/  __________________ (H&1  __________________ 0*'3   Other: ,0*6  ___________________ .+8  ___________________ /P-:    Form5:Recoveryteamroster    Teammembers"" x   AUnitedMethodistchurchwithtoestablisharecoveryteamtoassembleafteradisastertoassistin  evaluatingbuildingdamageandinventoryloss.Thisrecoveryteammayrequireaspecialorientation x ortraining,butcanbeveryusefulinrestoringthefacilitytofulloperation.Therolesand @ responsibilitiesofeachteammembershouldbewelldefinedandunderstoodinadvanceofa `   disaster.Allemployeesorvolunteermembersshouldhavetwoformsofrecognizedphoto (   identification(aFloridadriverslicenseandanemployeeidentificationcard)tofacilitateaccesstothe    institutionafteradisaster.  `    Employeename   Homephonenumber   Alternatephone,pager,and/orcellnumber H  Responsibility h  Leader:      Response     Responseinvolveshandlinganemergencyasitisimpendingandoccurring.Whileafaithbased p institutiondisasterplandoesnotaddressthestepbystepproceduresforhandlingspecifichazards, 8 keymembersmaywishtodevelopaflipchartorsetofstandardprocedures!!acontingencyplan  !!tofollowintheeventofanemergency.Itisprimarilytheroleofgovernmenttorespondtothe p specificcrisesandlogisticalconcernsthatariseduringadisasterevent.Themostresponsibleaction 8 aUnitedMethodistchurchcantakeistoheedallgovernmentadvice,particularlyevacuationorders, X  andtoencourageemployeesandmemberstodothesame.  !  Theresponseportionofthedisasterplanincludesachecklist,Form6,thatoutlinesthetypeof X# activitiesaUnitedMethodistchurchmaywishtoundertakeifduewarningofadisaster,suchasa x $ hurricane,exists.Thechecklistisorganizedtemporally,listingactivitiestobeconsideredatthree, @% two,andonedayspriortoapredicteddisasterevent.  &   Form6:Responsechecklist  "[ )  StageOne,ThreeDaysOut"" C$!+   TaskThreeDaysOut &C$. InitialsofEmployee c' %/ Date/Time +(%0  Secureallroofhatchesandremoveantennasandloose )c'2 objectsfromroof *+(3  CheckallACunitstoensureallinspectionpanelsare ,)5 secure ,*6  Checkandremoveanybrokenbranchesfromtreesandbushessurroundingthebusinesscontact k.,8 localmunicipalityregardingpickupschedules 3/,9  Movealloutsidetrashcansandtiedown_dumpsters_Ԁandotheritemsthatcannotbebroughtinside    Removeallflags,banners,signs X  Identifyalternatewatersupplyandpowersources(generators).Topoffgeneratorwithfuel,testand @ serviceunderload   Fillallvehicleswithgasandmaintainatfullornearfulllevel @  Monitorhurricanetrackandalertemployeesofpendingstorm (    Updaterecoveryteammembersandteamcontactlist  `   Reviewdisasterplanforaccuracyandcompleteness H   Makeduplicatecopiesofimportantdocuments   (insurancepolicies,financialrecords,etc...) H   Updateinventoryofallbusinessequipmentandfurniture 0  Videotapeorphotographtheinteriorandexteriorofthebuilding h  Allowemployeestotakecareofpersonalneeds(supplies,windowprotectioninstallation,etc...) P  Chargebatteriesincellphones   Other: p     Form6:Responsechecklist,parttwo  8   StageTwo,TwoDaysOut"" "   TaskTwoDaysOut @% InitialsofEmployee  & Date/Time  x'  Backupcomputerfilesandstoreoffsite `" )  Makearrangementstopayemployeeswithcash #!+  Setupapettycashfundforemergencypurchases %(#-  Checkallemergencyequipment(flashlights,batteries,firstaidkits,etc.)andreplaceanyfaultyor '$/ missingitems '%0  Assembleminimumdisasterprovisionsforimmediatepostdisasteroperations(potablewater,fans, h)'2 firstaidsupplies,personalhygieneitems) 0*'3  Movemerchandise,equipmentandfurnitureawayfromwindowsandskylights +h)5  Takedownpictures,hangingplantsandotheritemsfromthewalls P-*7  Moveremainingrecordsawayfromwindowsandfloorandplaceonshelves,filecabinetsorcountertop .,9  /P-: Relocateboxes,computersandotherofficeequipmentifpossibletotheinnermostportionofthe X buildingortoadesignatedoffsitesafeplace    Other: X      Form6:Responsechecklist,partthree  @   StageThree,OneDayOut""       TaskOneDayOut   InitialsofEmployee   Date/Time H   Installshuttersoverdoorsandwindowsoruse3/4"plywood 0  Alertsuppliersofpossibleclosing h  Initiatefloodcontrolmeasures.Closeflooddoorsorsecurefirstfloordoorwayswithsandbags,air P conditioningducttapeorheavyplastictoprotectfromrisingwater   Transfer800phonenumbertoanalternatelocation P  Removeanyremainingcontentsoflowerfilecabinetdrawers,aswellasloosepapersandbooks, 8 andrelocatetodeskdrawersorstoragecabinetsabovethe100yearfloodlevel   Covermerchandise,files,officemachines,computerterminalsandotherofficeequipmentand 8 furnishingswithheavyplasticandsecurewithducttape X   Notifylocalauthoritiesthatthebuildingwillbevacantorifaguardorsecuritydetailwillbepresent "  Disconnectallelectricalappliancesandequipment. x $  Turnoffthecircuitbreakerforallelectricity,exceptforrefrigeration  &  Lockalldoorsuponleavingthebuilding !@(  Other: (# * __     Recovery  '$/   Recoveryinvolvesrestoringallaspectsofacommunitydamagedbyadisaster.Thisalsoincludes h)'2 thenonprofitandfaithbasedsector.Itisimportanttorememberthatintheaftermathofadisaster, 0*'3 suchasahurricane,emergencycrewswillbeassessingthedamage,performingsearchandrescue *(4 efforts,cleaningdebrisandbeginningtorestoreessentialservices.Duringthisperiod,travelwillbe +h)5 difficultandstrictlycontrolled.Evacuatedanddamagedareaswillbesecuredbylawenforcement ,0*6 untiltheyareconsideredsafe.Locallawenforcementauthoritieswillauthorizereentryintothese P-*7 areasthroughthemedia. .+8  AlthoughkeymembersofUnitedMethodistchurcheswillbeanxioustoreturntotheirfacilitiesas /P-: soonaspossibleafterthedisaster,theymustbecareful.Immediatelyafteradisasterisaperiodof X extremedangerduetodownedpowerlines,potentialtrapsfromwater,halfdownedtrees,walls,and   hazardousmaterialspills.Evenifafewmorepiecesoffurnitureorequipmentgetruinedinthe  disastersaftereffects,itisnotworthriskinghumanlife.UnitedMethodistchurchesshouldmakeno X efforttoreturntotheirfacilityuntilapprovedbytheappropriateauthorities.Initially,authoritieswill x  beginallowingonlylimitedreentryintoevacuatedareas.Itispossiblethatreentrywillonlybe @ allowedduringthedaylighthours.Duringthistime,propertyownersmaybegintoassessthe  damageoftheirfacilitiesandhomesandbeginthecleanupprocess.Tofacilitatereentry,key x membersofUnitedMethodistchurchesshouldcarrytwoformsofidentification,includingatleastone @ photoidentificationtoprovideidentificationtoauthorities,ortoalertfamilymembersintheeventof `   aninjury. (    Therecoveryportionofthedisasterplanincludesachecklist,Form7,thatoutlinesthetypeof  `  activitiesaUnitedMethodistchurchmaywishtoundertakeimmediatelyfollowingadisasterevent.  (  Whilesignificanteffortwillneedtogointofullyrecoveringfromadisaster,thischecklistprovidesa H  basisforgettingstartedonthistask.Sectionthreeofthisdocument,whichfollowsthisportionofthe   planningguidance,includesafactsheetontheSmallBusinessAdministrationdisasterloan   program,aswellasacontactsheetofhelpfulphonenumbersandwebsiteaddresses. H      Form7:Recoverychecklist  h  StageOne,OnetoThreeDays"" P   TaskOnetoThreeDaysAfteraDisasterEvent P InitialsofEmployee p Date/Time 8  Determineifbuildingissafeforoccupancy p  Contactinsurancecompany X   Establishacheckinpointforassociatesandholdanemployeebriefing "  Assessthesituationofemployeepersonalcircumstances x $ andassignassistanceasneededaccountforallemployees(seeemployeecontactlisting) @%  Assignareasfortherecoveryteamtowork.Coordinatejobresponsibilitychanges.Keepaseparate  x' timesheetforemployeesassignedtodamagecleanup,propertyprotection,etc...(thismaybe !@( coveredbybusinessinterruptioninsurance) `" )  ContacttheBetterBusinessBureautogetalistofreputablelicensedcontractorstoassistinbuilding #!+ restorationandrepairs $`",  Contactdebrisremovalcompany H&#.  Ifsafeandpossible,beginremovingwaterandclearingdebris '%0  Conductsalvageoperations.Separatedamagedfromundamagedproperty. h)'2  Takeaninventoryofalldamagedpropertyandkeepuntilaninsuranceadjusterassessesthedamage. *(4  Protectundamagedpropertybymakingtemporaryrepairs ,0*6  Approvetheorderinganddeliveryofreplacementequipmentandsupplies .+8  Keepdetailedrecords.Establishrecordcodesforpurchaseandrepairwork.Keepallreceiptsforinsurance /P-:  Contactappropriateagenciestoapplyfordisasterrecoveryloansandgrants    Other: X     SmallBusinessAdministrationInformationSheet  x   DisasterLoanAssistance"" (    Privatelyownedbusinessesthataredamagedordestroyedbyadisastercanqualifyforindividual  `  assistancefromprogramssuchasSmallBusinessAdministration(SBA)loan.TheSBAprogramcan  (  offerlowinterestloanstononprofitorganizationsforrefinancing,repair,rehabilitationor H  replacementofdamagedproperty(realorpersonal).Loansmayalsobeavailabletobusinessesthat   havesufferedaneconomicimpactastheresultofadisaster.Approvalsusuallyoccurwithin30days   offilinganapplication.TheAtlantaRegionalOfficefortheSBAmaybereachedat18003592227. H   Documentationrequirements"" 0  Corporations/Partnerships: h  3yearscorporatetaxreturns P yearpersonaltaxreturnsonprinciple  (Affiliateswithgreaterthan20%interest)   Oneyeartaxreturnsonaffiliatedbusinessentity. p  CurrentP&Lstatement(within90days)   Listingofagedaccountreceivables/payables 8  Listingofinventory(advisable).  !  Scheduleofliabilities X#  Balancesheet(asrecentaspossible) @%   Soleproprietorships: !@(  3yearstaxreturnswithScheduleC (# * (Plustheinformationrequestedabove,ifapplicable) #!+     ContactInformation  '$/   Telephonecontacts"" h)'2  FireorMedicalEmergency911 *(4  AmericanRedCross(850)4327601 ,0*6  FloridaDepartmentofInsurance18005287094 .+8  NationalFloodInsuranceProgram18004274661 /P-:  SmallBusinessAdministration(SBA)18003592227    _FEMA_ԀTeleRegistrationHotLine18004629029 X  LocalCountyEmergencyManagement(___)________ @  FloridaDepartmentofCommunityAffairs, x DivisionofEmergencyManagement(850)4139969 @  FederalEmergencyManagementAgency(202)5661600 (    LocalPowerCompany  `  (CorporateOffice)(___)________  (  (CustomerService)(___)________ H   LocalCountySolidWaste(___)________   (___)________(fax) H   LocalCountyPublicWorks(___)________ 0 (___)________(fax)   LocalCountyEconomicDevelopment(___)________ 0 (___)________(fax) P     ContactInformationPART2  p   Websitecontacts"" p  FederalEmergencyManagementAgency(_FEMA_)www.fema.gov X   FloridaDivisionofEmergencyManagementwww.floridadisaster.org "  USSmallBusinessAdministration(SBA)www.sba.gov/disaster_recov x $  AmericanRedCrossHomePagewww.crossnet.org  &  FloridaInterfaithNetworkinginDisasters(FIND)www.findflorida.org !@(  InternetDisasterInformationCenterwww.disaster.net (# *  NationalOceanicAtmosphericAdministrationwww.noaa.gov $`",  FloridaEmergencyPreparednessAssociation(_FEPA_)www.fepa.org H&#.  ContingencyPlanningandManagementwww.contingencyplanning.com '%0  AssociationofContingencyPlanners(ACP)www.acpinternational.com h)'2  BusinessDisasterPlannersAssociation_www.bcpa.org_ *(4  S#XXXJX=#